1. Assign a project leader.
2. Decide on the type of event (tied to a general benefits fair
or a stand-alone education fair).
3. Consider a theme that ties into organization’s objectives
(i.e. “Education: The Key to Unlocking Your Success”).
4. Choose a date.
5. Decide on an appropriate location.
6. Choose the best time frame to maximize participation.
7. Decide on which schools to invite.
8. Preliminary phone call to determine participation of
schools.
9. Mail out invitation letter with an RSVP date (see sample
invitation letter).
10. Determine how the event will be promoted internally
(flyers, posters, email, newsletter, etc.).
11. Establish an appropriate line of communication with all
managers to “spread the word”.
12. Offer incentives to employees to participate (i.e. ask
participating schools to bring 1 or 2 promotional items to offer
as door prizes).
13. Make phone calls to schools confirming participation.
14. On day of event:
- Decorate accordingly (tie it to the theme if appropriate).
- Have name badges available for school representatives.
- Pre-determine table assignments.
- Ensure security clearance in place for school
representatives.
- Have tickets ready for door prizes if applicable.
- Provide refreshments for school representatives and/or
employees.
